Share it !
How can social networking sites improve the communication in an organization? Just as these sites help friends and family members connect and reconnect, they can also make sharing information among members of an organization much easier.
What kind of information can be exchanged through social networking sites? Businesses will find that they can improve communication between employees by allowing data to be posted where everyone can access it. The types of things that can be shared include photos, videos, spreadsheets, charts and other documents.
How can this type of information be shared on social networking sites without compromising sensitive information? The best way to improve communication with a social networking site is to have a custom site designed especially for use by your company's employees. As with other data exchanged between company computers, security measures will need to be put in place to ensure that only employees will have access to the data.
How do internal social networking sites improve communication if the company already has an intranet? Most companies do not have features built into their intranets that allow employees to communicate with one another easily. By setting up a social networking site for employees, you encourage employees to share information and ideas. In addition to making it easier to share data that is essential for performing their jobs, employees will find it easier to build friendships with one another, which will lead to a more pleasant and productive workplace. By allowing your employees to interact with each other easily, you can improve their level of job satisfaction and reduce turnover rates in the company.
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It takes no great leap of faith to believe that a culture so deeply integrated with technology requires heavy defense. Everything from personal communication to travel, commerce and medicine is deeply steeped in technology. The pace of the world and the advancement of knowledge, exploration and defense have all become subject to the development of technological science.
IT professionals have become an irreplaceable part of most modern businesses, with entire departments dedicated to IT becoming more common than not. As with humanity in general, one of the most important and pervasive concerns of any IT specialist is the defense and security of the networks and systems they work so diligently to build and maintain. Formidable methods are employed to protect these valuable networks. The lingo of the IT world is saturated with strong words like "firewall" and any number of "Anti-'s" (-virus,-spyware,-malware). The internet has simultaneously made the world both a much smaller and much larger place, and opened the doors to a brand-new set of dangers: computer viruses, Trojan horses, identity theft, hackers, and any number of unexpected virtual threats. With this litany of invisible enemies working constantly to break down a network's defenses, it can be easy to overlook one of the most vulnerable aspects of any network: the individuals using it every day.
Admittedly, it is seldom that an individual employee takes it upon themselves to maliciously undermine the security of their employer's carefully maintained systems, but it is more often those unintentional actions that can open the floodgates to technical calamity.
Social networking sites have skyrocketed in popularity in the past decade, and so has the opportunity for subterfuge. Individuals will very frequently list not only their place of employment, but their job titles and descriptions on such websites. While this may provide the opportunity for networking and establishing new contacts within an industry, it can also provide information that employers would prefer be kept private. Predators looking for weak or susceptible networks may use the readily available contact information to crack into a network or search through confidential files, to say nothing of the countless add-ons and applications that eat bandwidth and track every move a user makes within these websites. Many businesses restrict access to such websites, and while this may seem like an extreme precaution, in most cases it's a result of previous bad experiences.
It is no secret that it is becoming more difficult to separate one's personal and professional life; however there are some simple practices that can prevent catastrophe when used with security in mind. Individuals can be tempted to use their work email for personal business as a simple way to streamline their day. The danger lies in the fact that email is one of the most vulnerable and difficult-to-control aspects of any company's network. Should an employee use a business email address to sign up or register for some service or news feed, or simply to keep in touch with friends or family during the work day, the company's email network is opened up to any dangers that may travel along that email path (think communicable diseases, but for email).
Personal internet browsing can also expose a business to virtual dangers. Random browsing (whether at home or at work), should be done carefully and judiciously. Websites that appear harmless can harbor links and pop-up windows that lead to malicious sites. Tracking cookies and adware can sneak in under the radar of some firewalls, slowing down processing and wreaking havoc on applications. These malignant programs can compromise network security and be used to steal both employee and customer information. So, while it may be tempting to seek out some mindless entertainment during one's downtime, careful attention should be paid to where one travels on the internet, as well as the road that leads there.
For the average, non-IT-certified individual, network security may seem like someone else's problem. However, the networks that support modern business have become as integral a part of the workplace as the individuals that use them. It is everyone's responsibility to help keep the workplace safe, in both the virtual and physical worlds. Simply paying attention and being mindful of the vulnerability of the technology in use can prevent disaster, and make for a much more productive environment.
Lawrence Reaves is a strong believer in Richmond IT services such as Richmond enterprise storage and Richmond network security. For these services, Lawrence recommends PLANIT Technology Group, which can be found online at: PLANITTech.com.
