After the recent destruction that took place in Japan and in the southern portion of the United States, business owners should expand a modern strategy to be organized for any disaster, natural or artificial, that could have a noteworthy effect on their business. While it is extremely doubtful that most of us will have to face several calamities like earthquakes or tornadoes, the prospect of frequent additional possible calamities, both God gifted and artificial, is incredibly genuine and should be planned for in order to reduce damage. I am giving here some important points that business owner should keep in their disaster management planning.
Make a list of disasters - At first make a list of possible disasters those may be the potential threats for your business. Don't forget to include the threat of cyber attack.
Monitor your back up systems regularly - Clean computer system and data back up are the main keys of smart business practice. But most of the time we do not test our computer system and data base back up in a peaceful period. Formerly, 90% companies used tape backups and oftentimes, did not keep a copy off site. It is highly recommended to use a service that repeatedly backs up your computer system and stores it automatically at a secured database with a dedicated internet access.
Sort out the principal business functions - Would you like to see your business be struck by any disaster? Try to sort out the vital functions of your business that need to be reestablished in order to get back in regular business flow. Record all information about your data management in emergency period.
Emergency Management knowledge is must for all officials - It is significant that all officials have to know the rapid and safest way out of the office building and where emergency management equipments such as fire extinguishers and first aid boxes are located. Particular designated meeting place should be established for every department so that all officials can be gathered in emergency moment the managers of different departments should be charged with managing for all department staff. Moreover, security manager should be charged with monitoring total security and safety system and confirming that all customers from outside have evacuated the building safely.
Preserve listing of valid contact information - It is indispensable to preserve a valid listing of names, addresses, phone numbers and e-mail addresses for all officials, business related persons and key persons of your insurance company. This will assist you to manage the disaster more easily.
Plan an alternative office location for emergency period - As a part of business recommencement plan, you should consider what equipment, facilities and work space will be required to run your business in emergency period. So keep an alternative office set up for emergency period.
Any destruction that a disaster causes should not be complicated by any lack of emergency planning. By creating an up to date disaster plan, business owner significantly exploit their scopes for data recovery and their capability to face any disaster.
I am a Security Analyst, presently researching on Cyber Security for virtual office management system.
